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Sharing a Calendar

  1. Login to Zimbra Web Client.
  2. Click the Calendar tab.
  3. Right click the calendar of interest.
  4. Select Share Calendar.
  5. Under Share with, select Internal users or groups.
  • Enter Email
  • Select Role.
  • Optionally check “Allow user(s) to see my private appointments.”
  • Zimbra will send an email (they will Accept or Decline).
  1. Click OK

*Calendar shares must be accepted via Zimbra web client, they cannot be accepted using a mail client (Outlook, Thunderbird, etc.).

See a Shared Calendar in Outlook

Any Outlook user can access a shared calendar.
Once the recipient accepts the share it will automatically show up in Outlook next time the program is restarted.

Some Outlook users will need to "mount" their shared calendars. This is done within Outlook:

  1. In Outlook, click the Zimbra tab
  2. Click Share Status
  3. Check the boxes next to the calednars you'd like to see

Editing Calendar Sharing

  1. Right click the calendar of interest.
  2. Select Edit Properties.

You can:

  • see with whom you are sharing the calendar folder.
  • see the role assigned.
  • edit permissions, revoke sharing, resend initiations.
  • add another share.
  1. Click OK